The purpose of this document is to provide a walkthrough and answer any questions for users filling out the Sonsray [IT] Termination Form. The information collected will ensure a smooth offboarding process with all associated credentials and hardware being deactivated and reassigned appropriately.
This form should be filled out by managers responsible for the terminated employee only.
You may use the Save and Continue Later button at any time to save progress in a form and submit it at a later time. A link will be sent to your email address to continue the form.
Page 1 - Termination Requester
This page will ask for information about the manager filling out this form.
- Name of Manager
- E-mail of Manager
Page 2 - Employee Information
This page will ask for information about the terminated employee.
- Name of Terminated Employee
- Termination Date
- Company Division(s)
- Location
- Role
Page 3 - Google Forwarding
This page will ask for information regarding ownership of documents on Google accounts.
- Email Forwarding Required?
-
IF YES
- Email to Forward to
- Email to Forward to
-
IF YES
- Transfer Ownership of Google Drive Documents?
-
IF YES
- Email to Transfer Google Drive Ownership to
- Email to Transfer Google Drive Ownership to
-
IF YES
Page 4 - Hardware Returns
This page will ask about any hardware that was issued to the employee including PCs and phones.
- Was the Employee Assigned a Computer?
-
IF YES
- Computer Type
- TeamViewer ID of Repurposed Machine
-
IF YES
- Did the Employee Have a Company Issued Mobile Device?
-
IF YES
- Number to Forward Calls to
- Number to Forward Calls to
-
IF YES
- Did the Employee Have a Polycom Extension?
-
IF YES
- Employee Extension
- Employee Extension
-
IF YES
- Please Indicate Which Items Will Be Returned to SSC
Page 5 - Submit
This page allows for any additional information to be included that could not be filled out in the previous sections.
Once submitted you will see a Thank You page confirming your submission. You will also receive an email confirming your submission. The form will be delivered to IT to complete the offboarding of the terminated employee.