Creating an email signature

RELEVANT LINKS

Sonsray Email Signatures

Sonsray Location Database

How to:

1. Log in to your Sonsray Gmail account.
2. In the top right, click the Gear Icon, then click See all settings:
   
   
   If the Gmail account is new, you may see the Get started with Gmail window.  In this case you may click on Set a signature as a shortcut:
   
3. In the Settings page, scroll down until you see the Signature section.  Click the Create new button:
   
   
   
4. In the new window, enter a name for your signature, then click Create:
   
   
5. Refer to the Sonsray Email Signatures document to select the correct template for the user.  In this example we will create a signature for a Sonsray Machinery Service Manager in Santa Fe Springs.
   1. Locate the appropriate signature template:
      
      
      
   2. Select the signature template, then copy/paste (Ctrl + C / Ctrl + V) in the signature text field within Gmail Settings:

      NOTE: Once the template is pasted it will appear that the formatting is incorrect, however when previewed in an email Compose window it will appear correctly.

      
      
   3. The signature template now needs to be updated for the user.  Refer to the Sonsray Location Database document for locations and office numbers.
      Remember that in this example we are creating a signature for a Sonsray Machinery Service Manager in Santa Fe Springs. Update the following fields for the user:
      
      Name
      Title
      Location
      Office number (check Sonsray Location Database)
      Extension (check Nextiva)
      Cell number
      

      Be careful to not change the formatting when updating any fields.

      
      
6. Under the Signature defaults section, use the dropdown menus under FOR NEW EMAILS USE and ON REPLY/FORWARD USE to select your signature.  This step must be completed otherwise the signature will not show up in emails.
   
   
   
7.  Once finished, click Save Changes near the bottom of the page: